Should I rent a tent at my next outdoor event?

Commercial Tents

Wet get calls all the time for people looking to host an outdoor event of some kind.  From birthday’s to weddings, barbeques to anniversaries…the reasons to host an outdoor event are endless.  Most people immediately consider the accommodations of seating, tables and food…but less than you would think consider shelter and protection.  Here in Texas it gets really hot and rain can come with little notice.  This is a huge consideration people should think about when planning their next event…not just for their guests, but also for the protection of the equipment they have rented.Did you know that YOU are responsible for the equipment that you rent once it is in your posession?  Yes, you may have opted for the damage protection waver, but that only protects you from regular wear and tear on the equipment and any accidental damage that might occur…key word being accidental.  However, what is clearly excluded from your damage waiver is rainy weather and failure to secure the equipment items you rent.

Renting a tent along with tables and chairs and other items offers several advantages to you in addition to having the tent delivered, setup and taken down on a timeframe that compliments your schedule:

1.  Delivery of all your other items – most people may elect to pickup tables and chairs for smaller events…however by adding a tent you usually can also have your other equipment delivered and picked up at no additional charge.  This enables you to not have to coordinate your schedule to ensure you have equipment back on time and incur additional rental fees.

2.  Ensure the success of your event by eliminating the concern of potential rain.  While rain still may damper the overall vision you may have had for your event, having a tent ensures that people have a place to seek dry shelter and gives peace of mind that you won’t have to be running around trying to figure out how to get all your equipment covered from the elements.

3.  Compounding on the previous point…shelter from the sun is a huge plus for your guests.  Whether it be for the kids as they need to take a break from play, to giving a nice shady spot to play a game of cards or enjoy a meal outside…a tent can truly enhance the overall success of your event.

4.  Tents don’t cost as much as you think they do when combined with rental of other items.  Stick with the same company for your entire event and you will enjoy the benefits of bundled discounts.  While it may seem economical to shop each item individually, ultimately trying to get different things from different places at the “best price”…the truth is that by sticking with one company for all your rental needs, you can save money on the rental, delivery and most all…YOUR TIME!

So next time you go to plan your next event, try to add a tent to the mix and see if it doesn’t change the overall success and cost effectiveness!


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5 comments on “Should I rent a tent at my next outdoor event?
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